Vendors

DEFINITION OF VENDOR ----------------------------------------------------------------------------------

What It Is: Vendors at Tokyo in Tulsa/Tokyo, OK are merchants that sell/offer pre-packaged/manufactured items. Vendors MUST submit a way to view their wares - website, tumblr, facebook photo gallery, etc. 

 

Vendors may also include Tokyo in Tulsa/Tokyo, OK partners and guest booths. 

 

What it is NOT: Those merchants who are selling anything that is related to their own personal hard work, craft or designs. Please visit the ARTIST page if you sell these items. 

 

Those wishing to spread the word about an event (e.g. local/regional conventions or gatherings) or product (e.g. creators of online webcomics or local/regional authors) should visit the EXHIBITOR page. 

 

 

APPLICATION & SELECTION ------------------------------------------------------------------------------

Spaces in the vendor room are invite-only. Vendors interested in being considered should first complete the Vendor Consideration Form. 

 

Please note, this is strictly an application and does not guarantee you a space at the convention. Tokyo in Tulsa/Tokyo, OK does its best to balance variety and need, as well as try to ensure our vendors do the best they can during the weekend. 

 

If you are invited to join the Shopping Bazaar, you will receive an email with a registration link. Payment is due upon completion of the registration form and your space is not guaranteed until payment is made. All applications should receive a response; if you have not received one within 7-10 business days of your application, please use the contact form and select “Vendors”. 

 

Approximately 30 days prior to the convention, vendors will receive an email with all load-in/out information. 

 

 

COST & CANCELLATION ------------------------------------------------------------------------------------

Pricing for vendors is tiered as follows:

  • Through December 31, 2019 - $700/space

  • From January 1 through June 1, 2020 - $725/space

  • After June 1, 2020 - $750/space.

 

Regardless of tier, pricing includes:

  • One (1) 10’ x 10’ booth space

  • Two (2) full weekend badges/booth space

  • One (1) table (6’ or 8’ based on availability)/booth space

  • Two (2) chairs/booth space (if needed)

  • Dedicated Wi-Fi access

 

Please note, any vendor can purchase up to four (4) booth spaces. Tokyo in Tulsa/Tokyo, OK reserves the right to approve up to an additional two (2) booth spaces to a vendor.  

 

Additional items available:

  • Access to electricity - $50

  • Additional tables - $8/each

  • Additional badges - $45

 

Please note, there is a max of four (4) badges allowed per booth space purchased. Additional badges purchased on site, day of the convention will be regularly priced. Additional item fees will be invoiced separately after booth space purchase.

 

We understand that things happen all the time, so if you need to cancel your space, you can do so through February 1, 2020 for a full refund. Cancellations after February 1 through April 10, 2020, will receive a 50% refund. No refunds will be issued after April 10, 2020.  

 

AT THE CONVENTION ---------------------------------------------------------------------------------------

Tokyo in Tulsa/Tokyo, OK is unable to provide staff for set-up. As a part of the Shopping Bazaar, there is a reason we provide 2 badges and additional badges at a discounted price. We do not have the staff to help you with your table and run the convention. As an Artist, we ask that you bring sufficient staff to man and secure your tables.

 

Hours of Operation: Vendors are housed in the Shopping Bazaar which has an entry fee of $15. The Shopping Bazaar is open all three days of the convention, from 2p-7pm on Friday, 10am-7pm on Saturday, and 10am-5pm on Sunday. Tokyo in Tulsa/Tokyo, OK reserved the right to change these hours at any point. 

 

 

SPECIAL NOTES ----------------------------------------------------------------------------------------------

Keep in Mind 

  • Please keep your products, displays and staff within your purchased space and out of traffic aisles.

  • Vendors are expected to have someone at their booth space(s) at all times that the Shopping Bazaar is open.

  • Please be respectful to the convention attendees by keeping your displays family friendly.

  • As noted below in the ADULT PRODUCTS POLICY, hentai, yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the shopping bazaar or anywhere on the premises.

 

Bootleg Policy

  • Tokyo in Tulsa does not condone or support the sale of pirated or bootleg merchandise.

  • Pirated video material, whether it be video, DVD, VCD or any other format is not tolerated. The decision has been made to prevent the sale of ‘gray’ area CDs which include, but is not limited to, SonMay, Ever Anime or other Taiwanese or Hong Kong distributors. For visual and audio material, only original Japanese or North American distributed items will be acceptable. Only properly licensed model kits (e.g. no Bendi or other similar imitations) will be tolerated.

  • If you are asked to remove an item due to copyright or trademark concerns, please remove it promptly and without discussion.  This is to protect you as well as the event. Refusal or sell the item after being asked to remove it will result in your removal from the event.

 

 

Adult Products Policy

  • Merchants may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the Tokyo in Tulsa venue.

  • Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of Tokyo in Tulsa and the proper authorities may be notified.

  • Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the Shopping Bazaar or anywhere on the premises.

  • This is a family-oriented convention that welcomes people of all ages and backgrounds.

 

PLEASE REVIEW THE MAIN FAQ BEFORE SUBMITTING FURTHER QUESTIONS VIA THE CONTACT FORM

 

 

Is there a vendor you'd like to see in the Tokyo in Tulsa Vendor Room? Let us know here.

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