JOinUS

Positions at Tokyo, OK

2021 Volunteering Sign-ups are CLOSED. Tokyo, OK is an entirely fan run event presented by the Oklahoma Society for Culture Appreciation, a non-profit organization, and we are looking assistance at every level and have opportunities for all. Each department is managed by a department head, who reports to a Director.

If you are interested in a leadership position (DRI, shift lead, department head, etc.), please indicate on the application.

Access Control

  • Providing safety inspections of cosplay props and costumes to make sure they are within regulations of the convention standards

  • Providing access for patrons to the convention location(s) area(s) provided with their badges or wristbands

  • Assisting attendees and guests with issues regarding their safety

Accessibilities

  • Ensuring the compliance of our conventions to ADA standards

  • Adequately and discreetly assist our attendees with accessibility needs

  • Adequately communicate with other apartments the needs of our accessibility guests

Audio Visual

  • Make sure all sound and video/slideshows are set up and running smoothly

Charity

  • Running Silent Auction Room​

  • Running Live Auction

Crowd Control

  • Ensuring line and crowds remain orderly

  • Assisting attendees and guests with issues regarding their safety

Contests

  • Assist in various aspects of individual contests

Cosplay

  • Assist in various aspects of individual cosplay contests

Gaming 

Tabletop

  • assist in running tabletop games

  • maintain the cleanliness of the gaming area

Electronic

  • assist in running tournaments

  • maintain the cleanliness of the gaming area

Hospitality

  • Serving Food and Beverage to our crew and guests

Human Resources

  • Assist in various aspects of volunteer management

Information Services

  • Provide accurate information to our attendees

  • Help direct/guide attendees to accurate locations

  • Assist in attendee complaints, concerns, and general needs

I.T.

  • Manage back-end systems and networks

Merchandise Sales

  • Assist in sale and tracking of merch items

Panels

  • Assist with the check-in of panelists

  • Ensure needs of panelists are attended to

Partnership Liaison

  • Ensure the needs and requirements of various partners are met

  • Ensure compliance

Personal Assistant to a Director

  • *if open* 

  • Manage calendar, communication, and run errands. 

Photography

  • Capture photographs of the event

  • Photo editing

  • Social Media contribution

PR and Social Media

  • Moderation of our various social media

  • Assisting in crafting public statements

Programming

  • Runners ensuring other programming elements needs are met

Registration

  • Processing Attendee Registrations

  • Assisting with registration requests

Shopping Bazaar

  • Provide service to and Attend to the needs of our Artists, Vendors, and Exhibitors

Site Support

  • Organizing equipment 

  • Transporting equipment to required areas

  • Inventory Control

Videography

  • Capture video of the event in various scenarios

  • Video editing

  • Managing live video events

  • Social Media contribution

What You Should Know:

While we want everyone to have a blast, there are a few things you must know. 

  • Positions are limited.  We would love to hire everyone but we receive too many requests. 

  • You will be notified by email by September if you are to be hired. 

  • If you are hired as a volunteer crew member, please remember that your behavior is an example to the other attendees.  If your behavior is not to the standard of the Convention, Hotel, or Convention Center you may lose any or all compensation earned, be relieved of your duties, and possibly be removed from the convention.

  • As a crew member, you will be exempt from participating in contests and giveaways