EXHIBITOR

DEFINITION OF EXHIBITOR -------------------------------------------------------------------------------

What it is: An exhibitor is a merchant promoting branded items; however, Tokyo in Tulsa/Tokyo, OK reserves the right to approve sales for an exhibitor, dependent upon review.

 

Exhibitors can include non-profit organizations, government or educational institutions, area events or conventions, as well as interest groups such as local anime/manga clubs. We also welcome local/regional authors/artists who are strictly promoting a book/webcomic/etc.

 

Exhibitors will also include guests, partners, and the selected charity for the current year’s convention. 

 

If you are a local or regional convention interested in a table exchange, please visit our Convention Exchange Program page.

 

What it is NOT: Those selling pre-packaged/manufactured items (VENDOR), or those selling anything that is related to their own personal hard work, craft or designs (ARTIST). 

 


TYPES OF EXHIBITORS -------------------------------------------------------------------------------------

Exhibitors fall into two (2) categories. 

 

Category I - includes guests, partners, the convention charity, non-profit organizations, and government or educational institutions. 

 

Category 2 - includes community arts and enrichment groups such as local/regional authors, interest groups such as local anime/manga clubs, and community programs/events with non-501(c)3 status. 


 

APPLICATION & SELECTION ------------------------------------------------------------------------------

The first step is to complete the Exhibitor Consideration Form.This is strictly an application and does not guarantee you a space at the convention. 

 

If you are invited to join the Shopping Bazaar, you will receive an email with a registration link. Any required payment is due upon completion of the registration form and your space is not guaranteed until payment is made. All applications should receive a response; if you have not received one within 7-10 business days of your application, please use the contact form and select “Exhibitors”. 

 

Approximately 30 days prior to the convention, exhibitors will receive an email with all load-in/out information. 

 

 

COST & CANCELLATION ------------------------------------------------------------------------------------

Exhibitors who fall into Category 1 receive, at no cost to them:

 

  • Minimum one (1) table (6’ or 8’ based on availability)

  • Minimum two (2) full weekend badges

  • Two (2) chairs/table

  • One (1) tablecloth/table

 

Please note, any Category 1 exhibitor can request up to two (2) tables. Category 1 exhibitors may also request an additional number of badges, which are subject to approval by Tokyo in Tulsa/Tokyo, OK. 

 

Exhibitors who fall into Category 2 will receive all the above and may be subject to a $50 fee. Tokyo in Tulsa/Tokyo, OK reserves the right to waive this fee in lieu of an exchange of product or services. 

 

Category 2 exhibitors may also request an additional number of badges, which are subject to approval by Tokyo in Tulsa/Tokyo, OK.

 

Additional items available:

  • Access to electricity - $15 

  • Dedicated internet access - $10

 

Tokyo in Tulsa/Tokyo, OK reserves the right to waive these fees. 

 

We understand that things happen all the time, so if you need to cancel your space, you can do so through February 1, 2020 for a full refund. Cancellations after February 1 through April 10, 2020, will receive a 50% refund. No refunds will be issued after April 10, 2020.  

 

 

AT THE CONVENTION ---------------------------------------------------------------------------------------

Tokyo in Tulsa/Tokyo, OK is unable to provide staff for set-up. Unfortunately, we do not have the staff to help you with your table and run the convention. As an Exhibitor, we ask that you bring sufficient staff to man and secure your tables.

 

Hours of Operation: Exhibitors are housed in the Shopping Bazaar which has an entry fee of $15. The Shopping Bazaar is open all three days of the convention, from 2p-7pm on Friday, 10am-7pm on Saturday, and 10am-5pm on Sunday. Tokyo in Tulsa/Tokyo, OK reserved the right to change these hours at any point. 

 

 

SPECIAL NOTES ----------------------------------------------------------------------------------------------

Keep in Mind 

  • Please keep your products, displays and staff within your allotted space and out of traffic aisles..

  • Exhibitors are expected to have someone at their table at all times that the Shopping Bazaar is open.

  • Please be respectful to the convention attendees by keeping your displays family friendly.

  • As noted below in the ADULT PRODUCTS POLICY, hentai, yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the shopping bazaar or anywhere on the premises.

 

Adult Products Policy

  • Merchants may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the Tokyo in Tulsa venue.

  • Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of Tokyo in Tulsa and the proper authorities may be notified.

  • Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the Shopping Bazaar or anywhere on the premises.

  • This is a family-oriented convention that welcomes people of all ages and backgrounds.

 

PLEASE REVIEW THE MAIN FAQ BEFORE SUBMITTING FURTHER QUESTIONS VIA THE CONTACT FORM

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  • 200 W. Albany St., Broken Arrow, OK 74012

© 2019 by Dynamite Conventions, LLC.

All Rights Reserved

No Reproduction in Whole or In Part without written permission.

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