Artists

DEFINITION OF ARTIST--------------------------------------------------------------------------------------

What It Is: Artists at Tokyo in Tulsa/Tokyo, OK are merchants who may sell anything that is related to their own personal hard work, craft or designs. 

 

What it is NOT: Those selling manufactured/pre-packaged items such as DVDs, keychains and plushies, etc. Please visit the VENDOR page if you sell these items. 

 

Those wishing to spread the word about an event (e.g. local/regional conventions or gatherings) or product (e.g. creators of online webcomics or local/regional authors) should visit the EXHIBITOR page. 

 

APPLICATION & SELECTION ------------------------------------------------------------------------------

Artist selection is 100% juried. As all applications will be reviewed, artists MUST submit a way to view their work - website, tumblr, facebook photo gallery, etc. Artists interested can apply via the Artist Application. 

 

This is strictly an application and does not guarantee you a space at the convention. 

 

If you are invited to join the Shopping Bazaar, you will receive an email with a registration link. Payment is due upon completion of the registration form and your space is not guaranteed until payment is made. All applications should receive a response; if you have not received one within 7-10 business days of your application, please use the contact form and select “Artists”. 

 

Please note, artists are more than welcome to share space; however, we must be informed prior to the convention.

 

Approximately 30 days prior to the convention, artists will receive an email with all load-in/out information. 

 

 

COST & CANCELLATION ------------------------------------------------------------------------------------

For 2020, each table for an artist is $200 which includes all applicable taxes and fees.

 

This includes:

  • One (1) table (6’ or 8’ based on availability)

  • Two (2) full weekend badges

  • Two (2) chairs/table

 

Please note, any artist can purchase up to two (2) tables. 

 

Additional items available:

  • Access to electricity - $25

  • Additional badges - $45

  • Dedicated internet access - $10

  • Tablecloth - $5

 

Please note, there is a max of four (4) badges allowed per table purchased. Additional badges purchased on site, day of the convention will be regularly priced. Additional item fees may be invoiced separately after table purchase.

 

We understand that things happen all the time, so if you need to cancel your space, you can do so through February 1, 2020 for a full refund. Cancellations after February 1 through April 10, 2020, will receive a 50% refund. No refunds will be issued after April 10, 2020.  

 

 

AT THE CONVENTION ---------------------------------------------------------------------------------------

Tokyo in Tulsa/Tokyo, OK is unable to provide staff for set-up. As a part of the Shopping Bazaar, there is a reason we provide 2 badges and additional badges at a discounted price. We do not have the staff to help you with your table and run the convention. As an Artist, we ask that you bring sufficient staff to man and secure your tables.

 

Hours of Operation: Artists are housed in the Shopping Bazaar which has an entry fee of $15. The Shopping Bazaar is open all three days of the convention, from 2p-7pm on Friday, 10am-7pm on Saturday, and 10am-5pm on Sunday. Tokyo in Tulsa/Tokyo, OK reserved the right to change these hours at any point. 

 

 

SPECIAL NOTES ----------------------------------------------------------------------------------------------

Keep in Mind 

  • Please keep your products, displays and staff within your purchased space and out of traffic aisles.

  • You may ONLY sell items related to your own personal hard work, crafts or designs.

  • Artists are expected to have someone at their table at all times that the Shopping Bazaar is open.

  • Please be respectful to the convention attendees by keeping your displays family friendly.

  • As noted below in the ADULT PRODUCTS POLICY, hentai, yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the shopping bazaar or anywhere on the premises.

 

Artwork, Copyright and Trademark

While the clear majority of the entertainment industry is not only tolerant but also very supportive of the Artist community and fan art, there are restrictions.  Due to changes in federal law concerning copyright and trademarks please follow these rules:

 

  • Symbols and logos that are classified as Trademarked cannot be used or sold.  Examples can range from a company logo like Funimation’s or even symbols like the Flamel from Fullmetal Alchemist.

  • Artwork and Crafts must be “one of a kind” and not available from any official source.  You CANNOT copy an already existing piece of art or merchandise sold by a licensed distributor.

  • If you are asked to remove an item due to copyright or trademark concerns, please remove it promptly and without discussion.  This is to protect you as well as the event. Refusal or sell the item after being asked to remove it will result in your removal from the event.

 

Adult Products Policy

  • Merchants may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the Tokyo in Tulsa venue.

  • Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of Tokyo in Tulsa and the proper authorities may be notified.

  • Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the Shopping Bazaar or anywhere on the premises.

  • This is a family-oriented convention that welcomes people of all ages and backgrounds.

 

PLEASE REVIEW THE MAIN FAQ BEFORE SUBMITTING FURTHER QUESTIONS VIA THE CONTACT FORM

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