What is Anime?
Anime, when used by Westerners, refers to Japanese animation. Anime is the motion picture counterpart to Manga, or graphic novels/comics.
What is Tokyo in Tulsa?
Tokyo in Tulsa is a Japanese and Pop Culture fan convention, celebrating its 10 convention event!
Who is responsible for the event?
Dynamite Conventions, LLC is the company that plans and manages Tokyo in Tulsa along with many other wonderful events throughout the year. The senior leadership for Tokyo in Tulsa is organized around a “kocho” or “head of village” concept, with each person overseeing major aspects of community and organization.
Top level Kocho include:
James Fowler (CEO and Founder) – Founder of Tokyo in Tulsa. He is only let out once a year to host TnT, otherwise he is kept heavily medicated, away from light and working on that little drooling problem.
Melinda West (Operations) – Operations and programming director. Rumor has it someone allows her to teach or something. Scary HUH?
Shailaja Marion (Sales / Administration) – Never actually talks to anyone … just takes our papers and emails and does something magical (some sort of black voodoo) called filing and data entry. She also is the local cat herder (if artists and vendors were cats … maybe they are… get back to you on that). We mostly keep her around because her Mom is an amazing cook and we are hungry.
Brett Toquothty (Human Resources) - She talks to everyone … no … really … do you want to work for us?
We couldn’t do it without a number of Sensei and Kohai helping us along - each of them will have a color-coded shirt to designate them so watch out for that!
Lines are a wonderful way to meet new people! Keeping your group together and making sure lines do not block entrances or exits, keeping a gap in front of the door, and refraining from “saving spaces” is a great way to keep lines moving and other guests happy. (A not so fun way to meet new people is to cut in line or jump; you’ll get to hang out with people all the way at the end!)
Smoking, Vaping, and You
For the comfort of our guests, designated smoking areas have been provided outside the convention space at the Cox Business Center and at the DoubleTree Hotel. These designated smoking areas can be found in spaces 25’ from all doorways, entrances, exits, or operable windows.
The use of traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) is limited to designated smoking areas; no traditional or electronic smoking devices (including vaping and e-cigarettes of any kind) are permitted in the convention space, hotel, or within spaces 25’ of a doorway, entrance, exit, or operable window.
Food and Drinks
Outside food or beverages are not permitted in the convention space.
Water stations are provided, so we encourage all guests to pick up an official Tokyo in Tulsa water bottle or bring their own bottle with a secure lid, made of a material other than glass (stainless steel and BPA-free plastic are great choices).
Exceptions are made for guests with a medical condition. If you have a condition that requires you to have specific items with you (such as food or medicine), please inform the Bag Inspection team and they will assist you further.
Tokyo in Tulsa does not allow the distribution of any items—including flyers, stickers, cards, or any promotional item—in any area inside or outside the Cox Business Center, DoubleTree hotel or any other event space unless:
No Soliciting Unless Exhibit Space Has Been Purchased
No retail sales are allowed anywhere in Tokyo in Tulsa unless you purchased or were allocated an Exhibitor, Vendor or Artist space. This includes the Exhibit Hall, common areas such as lobbies, program rooms, and outside venues and any venue featuring official Tokyo in Tulsa events.
Tokyo in Tulsa supports ability positive access to our events and welcomes all guests. Our Disability Services Team, located at the Information Desk, will be glad to help make the most of your experience.
Finding Your Friends
We’re sure you’ll meet lots of new friends, but you might not want to lose the old ones! With lots of space to explore, it’s easy to lose track of friends or family. Be sure to designate a meeting place if you and your party get separated.
Tokyo in Tulsa and Dynamite Conventions are not responsible for any loss, damage, theft, or injury with regard to any attendee at any time. Attendees are responsible for their individual actions and any repercussions that may result. Civil or medical emergencies and criminal activity must be reported to the Medical or Safety Team, who will contact the proper law enforcement authorities.
We reserve the right to refuse service to anyone. In other words, if you are causing a problem, we can and will remove you from the convention and take your badge.
Rules of Conduct.
Tokyo In Tulsa was created so that people with similar interests could gather together in the spirit of community, so most of all HAVE FUN!!!
If you have any problems, questions or concerns, please contact a Tokyo In Tulsa staff member. They will be happy to assist you!
Bag Check Hours:
Bag Check is located on the second floor next to main events. This is the ONLY bag check location. The Upper Game Room (Exhibit Hall C), Charity Auction and other locations have restrictions on bags. Please plan accordingly.
Q: What if I forget get to pick up my stuff?
Any items that are not picked up from Bag Check by 6pm on Sunday will be packed up and kept in lost and found. The cut off date for retrieving a forgotten item from Bag Check is August 16th, 2017.
Questions or Concerns regarding lost and found items may be directed via email to firstname.lastname@example.org
Upper Game Room
No bag larger than 8”x6”x3” will be allowed in the Upper Level Game Room (Exhibit Hall C).
No Bags are allowed within the Charity Auction Room.
No bag larger than 8”x6”x3” deep will be allowed into Main Events, after 9:00 pm.
Badges, Wristbands and Identification
Registrants will pick up their convention badge or wristband upon arrival at the convention space (there are no tickets mailed). Convention badges and wristbands must be visible at all times on your person. Individuals without badges will not be granted access to convention space or any other function rooms in the hotel in which convention operations are occurring. A member of the convention staff who does not see your badge visible upon your person may ask you to make certain it is visible, or ask you to leave the convention space.
A fee will be charged for replacing a lost badge; replacement badges will be authorized by our Registration desk.
Some of the programing at Tokyo in Tulsa is 18 and older content. You will be required to show identification before entering. NO EXCEPTIONS.
Weekend Memberships cover all three days of Tokyo In Tulsa and will give you access to all standard events. Please note that memberships are good only for the year they are purchased in (i.e. 2017 membership is only good for the 2017 convention.)
Early Bird Registration begins shortly after the previous year and runs to the end of January. This is a weekend membership for $40.
Pre-Registration begins when Early Bird ends and runs until approximately 30 days before Tokyo In Tulsa. This is a weekend membership for $50.
“At-the-Door” Weekend Memberships are available during the convention at the registration desk. This is a weekend membership for $65.
Will-Call Weekend Memberships will be available for purchase online from the end of Pre-Registration until 11:59 pm on July 15th.
Day Passes are available during the convention at the registration desk. These are one day only passes for $50.
Sakura Club Memberships are available in limited supply until 14 days prior to the convention. Sakura Club Members have access to special events and receive a bag of goodies. Sakura Club Memberships are $185. Sakura Club Memberships are only good for the individual person whose name is on the badge.
Limited access Gamer Passes are also available for $30 for the day. The Gamer Pass is a limited access pass, which allows you access into the Game Rooms. The Gamer Pass does not cover the cost of tournaments or allow you access into any other events or location.
Shopping Passes are also available for $30 for the day.
Where to pick up Memberships.
Membership can be picked up at the Cox Business Center during Registration Hours.
Attendees who have pre-registered will need to bring the ticket voucher included in their confirmation email, along with a valid picture I.D., to collect the ticket. Only the ticket holder may pick up the ticket, regardless of who purchased the ticket.
Attendees under the age of 16 may use a student ID.
Pre-Purchased Convention Shirts
Pre-ordered shirts can be picked up at the Tokyo in Tulsa Merch Booth, located at the back of the Vendor Room. All shirts must be picked up before 4pm on Sunday, July 16th unless prior arrangements have been made. All shirts that have not been picked up by then will be placed back into sales inventory.
Q. If I decide attend another day or the rest of the weekend after purchasing a Day Pass, do I have to spend another $50 for a Day Pass or $65 for the Weekend Membership?
No. If you have purchased a Day Pass and wish to attend another day or 2 more days, then take your day pass to the registration desk and they will upgrade you to a weekend pass for the difference in cost.
Membership for a child under 12?
A child 12 years or younger is free with a paid adult membership. They can request a Kids Pass on-site during registration hours, either when picking up their pre-registered membership or at time of purchase. (For these purposes, Tokyo in Tulsa defines an "adult" as a person aged 18 or older.)
Limit of one child per paid membership.
Sakura Club Membership
The Sakura Club is our VIP membership. Sakura Club members receive extra perks such as the Sakura dinner which includes a private autograph session, the Sakura Brunch, a TnT convention shirt, exclusive merchandise, company promotions, and more. Sakura Club passes are only available prior to the convention. Please see the Sakura Club Members page for more information.
All hallways and common areas are open to the public in general. Memberships are required to enter events, gaming rooms, vendor room or panel rooms. Chaperone passes are available to parents/guardians who would like to accompany a badge holder that is 15 years old or younger. A Chaperone Pass can be obtained from the registration desk while it is open. You will be required to leave your keys with registration for the duration of use of the Chaperone Pass, which must be returned before registration closes that day.
Q: I purchased a membership to TnT but can no longer attend. What are my options?
Tokyo in Tulsa offers programming choices in multiple venues:
HOSTED IN THE DOUBLETREE MEETING ROOMS:
HOSTED IN THE COX BUSINESS CENTER CONFERENCE HALL (PANEL ROOMS A-E):
HOSTED IN THE COX BUSINESS CENTER EXHIBIT HALL A (THE ARTIST BAZAAR):
HOSTED IN THE COX BUSINESS CENTER ASSEMBLY HALL (MAIN EVENTS):
And finally we have our Charity Events which can happen anywhere and at anytime… this is Programming designed to raise funds and awareness.
We will have a DRAFT of the schedule around Mid-June. Keep in mind, the schedule WILL change between the first release and July 14th. It’s the nature of events and we will do our best to keep everyone up to date on revisions as they happen. You can find the Schedule here.
Note: On Thursday as well as Friday until official Convention Opening, access to the Cox Business Center is limited. Once your Registration has been claimed, you will be asked to exit the building. This is for your safety as well as the safety of staffing. While in the building, please be mindful and courteous to the staff that is in the building setting up.
Enforcement of these rules is enacted with ZERO tolerance.
No warnings will be given.
Any infraction of these rules may be met with expulsion from the convention without refund and could include law enforcement involvement.
A WEAPON is defined as follows:
“Illegal Knife” means a:
“Club” means an instrument that is specifically designed, made, or adapted for the purpose of inflicting serious bodily injury or death by striking a person with the instrument. Includes, but is not limited to:
These rules will be strictly enforced. Any infractions WILL cost you the offending items and may cause expulsion from the convention and the hotel’s public spaces without refund. All decisions made by the staff regarding the Weapons Policy are final. Please note that the Weapons Policy is subject to change and may be done so without notice.
Q: If my weapon does not pass weapons check can I be escorted to bag check?
Weapons brought into Cox Business Center that are not allowed and WILL NOT be escorted to Bag Check. The weapon must be removed from the convention center immediately. Please review the Weapons Policy beforehand.
Tokyo in Tulsa welcomes service animals! You may visit our Disability Team or any member of the Tokyo in Tulsa staff can have a Disability Team member meet you and provide further guidance and assistance.
Please note: Service animals and emotional support animals are working animals. No service animal or emotional support animal will be admitted in costume or cosplay. Animals that appear in costume or cosplay will be considered not to be a service animal or emotional support animal.
Tokyo in Tulsa follows federal guidelines that define a service animal as any dog or miniature horse individually trained to do work or perform tasks for the benefit of an individual with a disability. Service animals are working animals, not pets. The work or task a dog has been trained to provide must be directly related to the person’s disability. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, alerting and protecting a person who is having a seizure, reminding a person with mental illness to take prescribed medications, calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack, or performing other duties.
Trained service animals are welcome at Tokyo in Tulsa provided that they remain under the control of the guest and are housebroken. To ensure that the service animal remains under the control of the guest, all service animals must remain on a leash or in a harness at all times and must remain with the person for whom they provide service unless harnesses, leashes, or tethers interfere with the service animal’s work or the individual’s disability prevents using these devices. In that case, the individual must maintain control of the animal through voice, signal, or other effective controls.
Dogs or other animals whose sole function is to provide comfort or emotional support (commonly known as “emotional support animals”) do not qualify as service animals, but may be permitted at Tokyo in Tulsa provided they meet the same training requirements as service animals, are housebroken, remain under the control of the guest for whom they provide emotional support and remain on a leash or in a harness at all times. Other animals such as cats or pigs are not permitted.
Emotional support animals that do not meet these criteria may not be allowed to enter.
If the emotional support animal has entered Tokyo in Tulsa but does not remain under the control of a guest, is not leashed, or demonstrates that they are not housebroken, we may ask that they be removed. Guests who have purchased tickets but are not permitted to enter with an emotional support animal that does not meet the above criteria may elect to enter without the animal, may exchange the ticket for different day (single day tickets), or request a full refund of the purchase price of their ticket to the original purchase method (e.g. credit card) or by check mailed within 10 business days in the case of a cash purchase. Guests who are permitted to enter with a service animal but are asked to remove their emotional support animal may elect to re-enter without the animal or may exchange the ticket for different day (single day tickets), but are not entitled to a refund (even if they return on a different day with an ESA and the ESA is denied entry). Please note that Tokyo in Tulsa does not have kennel services available.
Guests who violate these rules may be removed from the property at the convention’s discretion.
Photographs, Video, Media and Promotional Material Policy
Participants in Tokyo in Tulsa or any other Dynamite Conventions events are granting their permission to be photographed or recorded by authorized photographers. By purchasing your registration you inherently grant permission to use such images or footage for archival or promotional purposes.
Tokyo in Tulsa and Dynamite Conventions reserves the right to utilize any media recorded at a Tokyo in Tulsa or Dynamite Conventions event including photography and video.
No Video or Audio Recording of Movie and TV Panels
No video or audio recording is allowed of the footage on the screens during movie and television panels or within the viewing rooms at Tokyo in Tulsa. The footage shown is exclusive, brought to Tokyo in Tulsa by the studios and networks. Please respect their rights and allow us to continue to show this type of material to our attendees.
Panels and Events
Due to contractual obligations, many of our guests, panelist and content providers do not allow any photography, video or media taken of their events. If you are asked to put recording devices away (including your phone) please comply.
Q. Why have you not asked (insert name of guest here) to Tokyo In Tulsa? I have sent you emails and sent you their contact information. I have even talked to them about it at (insert name of location here). WHY?
A. Most of the planning for TnT is finished nearly a year ahead of time including guest invitations. Like you, we have to work within a budget and everyone's schedule. Sometimes not everything aligns. We do pay close attention to your requests and try to bring who we can when we can. If your favorite band or voice actor is not at TnT this year, let us know via our Contact Form and we will TRY to invite them in the future.
PLEASE DO NOT CONTACT POSSIBLE GUESTS YOURSELF TO INVITE THEM. This causes no end of trouble and confusion. If you meet up with someone that you would like to attend Tokyo in Tulsa in the future, give them our web address and ask them to contact us, or, like stated before, let us know through the contact form.
We cannot guarantee that you receive an autograph. Each autograph session has a limited amount of time which we try to get as many people autographs as possible.
Fan Etiquette is how we ask you to act toward Guests and other attendees.
Guests are people too. Outside of their job, what you admire them for, they have lives, problems, and emotions just like everyone else. Treat them calmly and courteously. During Tokyo in Tulsa they have schedules to keep and need time off. If you see a guest in the hall, do not glomp or swarm them. If a guest has time, he or she will spend time with you. Do not be offended if they do not have time to talk. He or she may be on a schedule or needing a break. There will be other opportunities to talk to them.
Second, while at the convention, observe the Golden Rule … treat others as you would wish to be treated.
For more information, please see the Tokyo In Tulsa Code of Conduct.
Guest Autograph Session Rules
So that the most people can meet and get the signature of their favorite personality or performer, we have set these rules for all of our autograph sessions.
Cosplay is not consent!!
Tokyo in Tulsa and Dynamite Conventions, LLC does not tolerate harassment of any type at any of its events. Harassment can take many forms. It may be, but is not limited to, words, signs, offensive jokes, cartoons, pictures, posters, e-mail jokes or statements, pranks, intimidation, physical assaults or contact, or violence.
At The Beach Dress Code
While we support your creativity and craftsmanship, Tokyo in Tulsa and Dynamite Convention does require that your cosplay meet the same requirements as beach wear and should be constructed in a way to avoid “wardrobe malfunctions”.
If you are in question about your Cosplay, we would suggest wearing a “Nude” bodysuit under your cosplay.
1. Ask permission, not forgiveness–and keep your eyes up:
Want to take a picture of a cosplayer? Ask, and ask politely, rather than snapping the picture covertly. If they say no, then accept that the answer is no–don’t try to sneak the shot in anyway. Also, look them in the eyes when you speak to them and not in the … well you know.
2. Choose the right time:
If a cosplayer is eating or resting, please allow them their time to rest.
3. Choose the right place:
When taking photos, do your best not to block hall traffic … Makes it easier for other people to move around and less chance of a random person walking in front of your photo.
4. Hands off other people's props:
This seems like it should go without saying, but there have been instances I have seen where people have actually run off with a friend’s prop or grabbed it and started playing with it, resulting in a break. Props can take a very, very long time to make and most tend to be fairly fragile. If a cosplayer says you can handle it, handle it with care. You wouldn’t want your props broken, so don’t do it to someone else.
5. If something about someone’s costume is inaccurate or poorly made, do not berate them for it:
Does not matter what you think of the quality of their craftsmanship, the cosplayer spent time and effort to make it.
6. Cosplayers are not obligated to do anything that makes them uncomfortable!
7. Be careful where you step:
Some people have long or elaborate costumes that might be difficult to maneuver in. Keep an eye on where you’re going so you don’t accidentally ruin someone’s costume.
8. Cosplayers, if you're brandishing a cosplay weapon or prop, it does not deserve its own seat during panels and events.
Tokyo in Tulsa’s Artist Bazaar is a venue for artists, crafts, events, self promotion and special interests. Artists may sell anything that is related to their own personal hard work, craft or designs. It is not a place to sell manufactured items such as DVDs, keychains and plushies, etc.
Please keep in mind that if you are the creator of an online webcomic or writer/artist of your own creation and would like to promote it, the Exhibitor Area might be more suited for you!!
Q. How do I become an artist at TnT?
Beginning in 2017, the Tokyo in Tulsa Artist Bazaar will be 100% juried. As all applications will be reviewed, artists MUST submit a way to view their work - website, tumblr, facebook photo gallery, etc. Artists interested can apply here.
Q. How much does an artist table cost?
For 2017, each table in the artist bazaar is $175 plus applicable taxes and fees.
Tables are 8’ x 30” and come with 2 full weekend badges. A max of two (2) tables can be purchased. If additional badges are needed, they can be purchased for a discounted rate of $50/badge (max 4 per table purchased). Additional badges purchased on-site, day of convention will be regularly priced.
If access to an electrical outlet is required, artist must pre-purchase at a rate of $50. Additional badges and electrical fees will be invoiced separately after table purchase.
Q. Can there be more than one artist at a table?
Artists are more than welcome to share space in the Artist Bazaar; however, we must be informed prior to the convention.
Q. What if I have to cancel my table at TnT?
Refunds are offered as follows:
Q. Does Tokyo In Tulsa have staff to help me with my table?
We do not provide staff. As a part of the Art Bazaar, there is a reason we provide 2 badges and additional badges at a discounted price. We do not have the staff to help you with your table and run the convention. As an Artist, we ask that you bring sufficient staff to man and secure your tables.
Q. What are the hours of the Artist Bazaar?
For 2017, the Artist Bazaar will be open:
Artwork, Copyright and Trademark
While the clear majority of the entertainment industry is not only tolerant but also very supportive of the Artist community and fan art, there are restrictions. Due to changes in federal law concerning copyright and trademarks please follow these rules:
Q. What is an exhibitor?
An exhibitor is a merchant selling or promoting branded items. This space also includes our Partners, the convention charity, area conventions as well as interests groups such as local anime/manga clubs. We also welcome local/regional authors/artists who are strictly promoting a book/webcomic/etc.
All exhibitors receive one 8′ x 30″ table and a number of badges determined by exhibitor type.
The Exhibitor area will be located in Exhibit Hall A along with our Artist Bazaar participants and the Demo Arena. If you are an entity wishing to spread the word about your event or product, keep reading! If you are interested in being an exhibitor for Tokyo in Tulsa, please visit the Exhibitors Area page.
Q. Which type of exhibitor are you?
Type I – Partner
It takes a lot of time, effort, and money to make a convention like Tokyo in Tulsa run smoothly. Whether it’s financial backing or services rendered, our Partners help make it happen. This category is strictly for those that have a contract with Tokyo in Tulsa. This type is invitation only.
Type II – Convention Charity
Each year Tokyo in Tulsa chooses an organization to donate the proceeds from designated events at the convention. Charities from previous years include Bikers Against Child Abuse (BACA), Chapter 61 Ministries/Truckers Against Trafficking, Japanese Relief through AmeriCare, Greenwood Cultural Center’s Kids Korner, and OpenArms Youth Project. This type is invitation only.
Type III – Non-Profit Organizations/Government or Educational Institutions
Tokyo in Tulsa is happy to provide space for any non-profit organizations and/or government/education institutions who would like to promote themselves. Please note: groups must be able to provide proof of nonprofit status upon request. This type is invitation only.
Type IV – Community Arts & Enrichment
Community Arts & Enrichment includes local/regional authors and artists as long as they are only promoting their items. Type IV exhibitors simply promoting their product may able to procure a space for $75; type IV exhibitors selling a branded product (no fan art) may procure a space for $150. Community programs/events without a 501(c)(3) status would also fall into this category*.
[cost: $75/150; badges: 2]
Type V – Corporate
Corporate exhibitors are any other businesses that do not fall into the above categories.
Q. How do I become an exhibitor at Tokyo in Tulsa?
The first step is to complete the Exhibitor Consideration Form.
Please note that completion of the form does not guarantee a spot in the Exhibitor Area. A formal offer will be sent via the email on file. Once an exhibitor has responded to accept that offer, an invoice will be sent out. All invoices must be paid within 48 hours or the exhibitor forfeits the space.
If access to an electrical outlet is required, a fee of $50 will be requested unless otherwise noted on invoice.
Q: What if I have to cancel my exhibitor space at TnT?
Refunds are offered as follows:
* Conventions that are willing to trade booth/table space will be exempt from current pricing.
A vendor is a merchant that sells/offers pre-packaged items or manufactured items
Q. How do I become a vendor at TnT?
Spaces in the vendor room are invite-only. Tokyo in Tulsa does its best to balance variety and need, as well as try to ensure our vendors do the best they can do during the weekend.
To be considered for a space at the convention, please complete Vendor Consideration Form. All vendors must comply with the Tokyo in Tulsa Code of Conduct, including the Weapons Policy.
Q. How much does vendor space cost*?
Booths are 10’ x 10’ and come with 2 full weekend badges. A max of four (4) booths can be purchased. If additional badges are needed, they can be purchased along with booth space for a discounted rate of $50/badge (max 4 per booth purchased). Additional badges purchased on-site, day of convention will be regularly priced.
If access to an electrical outlet is required, vendor must pre-purchase at a rate of $50.
Q. What happens when a vendor receives an invitation?
All consideration forms will receive a reply, even if that vendor is not selected for the convention. Those that do receive an invite will be sent a link to register. Payment is due upon registration unless other arrangements have been made.
Q. What if I have to cancel my booth space at TnT?
Refunds are offered as follows:
Prior to April 10 100% refund
April 11 - June 12 50% refund
After June 12 0% refund
Q. A vendor has sold me an item that I think is bootleg (poor quality). What do I do?
Please bring the item that you have purchased to the Safety Team or a staff member and let them know who you purchased the item from. We have members of our staff who can identify Bootleg items properly (sorry guys, some legit manufacturers are just bad) and take the appropriate actions. We cannot guarantee that you will get your money back but we will do what we can to help you.